About Sud HT

As part of our ongoing development, we are recruiting an Administrative Assistant to strengthen our support team and help ensure the smooth day-to-day operation of our organization.

Sud HT is an innovative software company specializing in Data Science and Artificial Intelligence. For several years, we have been supporting companies of all sizes and sectors in their digital transformation through custom-built, high-performance solutions based on cutting-edge technologies and advanced algorithms.

Our mission is simple: to put the power of data at the service of performance, innovation, and decision-making. We work on both strategic projects and everyday automation solutions, all within a collaborative, fast-paced, and agile environment.

Position Overview

As an Administrative Assistant, you will be a key pillar of the administrative department. You will support various teams (HR, finance, management), ensure proper handling of administrative processes, and contribute to the smooth coordination of internal operations.

You will operate transversally in a demanding but supportive work environment, where rigor, reliability, and adaptability are essential qualities.

Main Responsibilities

As part of the administrative team, your duties will include the following key areas:

Administrative Management

• Manage everyday administrative processes: correspondence, archiving, file preparation, and internal document drafting.

• Handle both physical and digital filing of documents, particularly those relevant to the accounting team.

• Prepare documentation for financial audits, monthly closings, and annual balance sheets, in collaboration with our external accounting firm.

Control & Compliance

• Ensure the application of internal procedures and regulatory compliance for all administrative operations.

• Work closely with the accountant to track fiscal and legal obligations (VAT, supporting documents, declarations).

• Contribute to improving our internal monitoring tools and reporting processes.

Employee Support

• Respond to employee requests: official letters, absences, leave requests, and administrative documentation.

• Assist the HR team in managing employee records, onboarding procedures, and medical visit tracking.

• Play a proactive role in maintaining a positive work environment by addressing internal needs efficiently.

Administrative Team Coordination

• Help assign tasks across the administrative team and track the progress of ongoing actions.

• Ensure deadlines and priorities are met, escalating any issues to the appropriate stakeholders.

• Suggest improvements to administrative workflows and propose organizational solutions when needed.

Sales Administration

• Manage the entry of quotes, purchase orders, and client invoices.

• Track incoming payments, initiate client reminders, and ensure accurate data updates in the ERP system (Odoo).

• Act as a liaison between the sales and accounting departments to ensure alignment and smooth operations.

Executive Support

• Support the leadership team by preparing strategic documents, dashboards, and internal reports.

• Participate in the execution of cross-functional projects, such as process digitalization or internal event planning.

• Assist in internal communication efforts and help maintain focus on strategic priorities.

Required Skills and Qualifications

To succeed in this role, you must demonstrate a combination of technical skills and strong interpersonal qualities.

Technical Skills:

• Proficiency with office tools such as Microsoft Word, Excel, PowerPoint, and professional email platforms.

• Experience using or familiarity with ERP or CRM systems, ideally Odoo.

• Basic knowledge of accounting: general ledger, invoicing, VAT, and balance sheet concepts.

• Strong writing skills and the ability to summarize and organize information clearly and effectively.

Soft Skills:

• Excellent organization skills and the ability to prioritize tasks effectively.

• Capacity to work autonomously while maintaining strong collaboration with multiple teams.

• Flexibility, attention to detail, and a discreet and professional attitude.

• Strong communication skills, analytical thinking, and a customer service mindset.

Desired Background

• Bachelor’s or Master’s degree (Bac+3 to Bac+5) in one of the following fields:

  • Accounting

  • Finance or Business Administration

  • Human Resources or Payroll

  • Corporate Management or Strategy

• Previous experience (internship, work-study, or short-term contract) in an administrative or accounting role is highly desirable.

• Fluency in French (written and spoken) is essential. English proficiency is a plus, though not mandatory.

Why Join Sud HT?

Working at Sud HT means joining a dedicated and human-sized team, where every employee matters. You’ll have the opportunity to:

• Develop your skills in various domains while working with expert professionals.

• Thrive in a supportive work culture that values initiative, effectiveness, and personal growth.

• Contribute to the structure and success of a fast-growing company in a dynamic tech sector.

• Enjoy flexible working conditions, including partial remote work, digital tools, and autonomy in your day-to-day organization.

• Access a range of benefits: meal vouchers, high-quality equipment, training opportunities, and internal events.

How to Apply

Interested in this opportunity and ready to join the Sud HT adventure?

Please send us your CV, along with a brief message or cover letter explaining your motivation.

We look forward to discovering your profile and building the future of Sud HT together!